I have saw in my past and also watching in current that lots of project manager aren’t aware what they should do each and every day for the project and for the project team members. In a general thought as per my experience after watching severa l Project Managers I am not sure they are doing actually what they should.
To manage the project management processes, a person should be well organized, have great follow-up skills, be process oriented, be able to multi-task, have a logical thought process, be able to determine root causes, have good analytical ability, be a good estimator and budget manager, and have good self-discipline.
The work around defining the project means that you understand and gain agreement on the overall objectives, scope, risk, approach, budget, etc. It also includes defining or adopting the specific project management procedures that will be used to manage the project.
This does not mean that the project manager must do all this work themselves. There may be an entire team of people helping to create the Project Charter and schedule. However, if something does not go right, the project manager is accountable.
There are several responsibilities
1) Process Responsibilties
2) People Responsibilties
Once the project starts, the project manager must successfully manage and control the work, including:
Identifying, tracking managing and resolving project issues
Proactively disseminating project information to all stakeholders
Analyzing and understanding the current state processes to ensure that the context and implications of change are understood by the clients and the project team
Identifying and documenting all business, technical, product and process requirements
Identifying, managing and mitigating project risk
Ensuring that the solution is of acceptable quality
Proactively managing scope to ensure that only what was agreed to is delivered, unless changes are approved through scope management
Defining and collecting metrics to give a sense for how the project is progressing and whether the deliverables produced are acceptable
Managing the overall schedule to ensure work is assigned and completed on time and within budget
Again, this does not mean that the project manager physically does all of this, but they must make sure it happens. If the project has problems, or scope creep, or faces risks, or is not setting expectations correctly, then the project manager is the person held accountable.
In addition to process skills, a project manager must have good people management skills. This includes:
Having the discipline and general management skills to make sure that people follow the standard processes and procedures
Establishing leadership skills to get the team to willingly follow your direction. Leadership is about communicating a vision and getting the team to accept it and strive to get there with you.
Setting reasonable, challenging and clear expectations for people, and holding them accountable for meeting the expectations. This includes providing good performance feedback to team members
Team building skills so that the people work together well, and feel motivated to work hard for the sake of the project and their other team members. The larger your team and the longer the project, the more important it is to have good team-building skills.
Proactive verbal and written communicator skills, including good, active listening skills.
Again, you are responsible for the success of the project. If the team has poor morale and is missing deadlines, you need to try to resolve it. If team members don’t understand exactly what they need to do and when it is due, then you are responsible
Depending on the size and complexity of the project, the project manager may take on other responsibilities in addition to managing the work. For instance, the project manager may assist with gathering business requirements. Or they may help design a database management system or they may write some of the project documentation. Project management is a particular role that a person fills, even if the person who is the project manager is working in other roles as well.
For instance, a project manager might manage the project for 45% of their time, perform business analysis for 25%, work on design for 15% and write documentation for 15%. This does not mean that one of the responsibilities of a project manager role is to spend 15% of their time on design. Instead, it just means that the project is not large enough to need a full-time project manager. The project manager spends the rest of their time in other project roles such as Business Analyst, Designer and Technical Writer. Depending on the size of your projects and the way your company is organized, a project manager’ time may be allocated one of three ways.
They may have a full time role on a large project.
They may have project management responsibilities for multiple projects, each of which is less than full time, but the combination of which adds up to a full-time role.
They may fill multiple roles, each of which requires a certain level of skill and responsibility. On one project, for instance, they may be both a project manager and an analyst.
I hope you all understood..What you should get from Project Managers? If they aren’t doing from the above said items insist them to do so or else escalate the issue to the next superior